Accounts Receivable Coordinator
Location: St. John's, NL
Crosbie is an international organization with divisions serving both onshore and offshore clients in the oil & gas, marine construction, commercial and residential real estate markets. Across all divisions, we maintain a focus on client service by providing collaborative, experience-based solutions in a safe and sustainable manner.
We are recruiting for an experienced Accounts Receivable Coordinator. The position is a one-year contractual role based at the company’s Head Office located in St. John’s, NL.
Essential functions include:
The successful candidate will be responsible for a variety of essential functions including:
Regular Accounts Receivable Duties
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- Validate PO information compared to estimates and contracts, notify Client Services when POs are nearing pre-subscribed limits and assist as needed with estimate revisions
- Investigate and resolve past due accounts receivable issues and perform collection calls when needed, in compliance with the A/R Escalation Policy
- Reconcile costs incurred to applicable POs and escalate any which do not align with the contract or expected payment amounts (e.g. over/underpayment of labour wages or third party cost)
- Prepare accurate and complete monthly billings in accordance with month-end close and contract deadlines/requirements set forth by the Finance Manager
- Assist with miscellaneous reporting on accounts receivable functions (such as analyze efficiency and accuracy of processes and generate reports as required by the Finance Manager and/or client requirements)
- Accruals – prepare and issue accrual/cost report summary as per company/client requirements and proactively ensure minimal accruals are held each month
- Ensure knowledge of company A/R related policies/procedures and processes is kept up to date and look for ways to do things more effectively and efficiently
- Arrange regular meetings with Client Services and Training departments to review PO status and closeout of client queries, review completed and upcoming training and ensure all necessary documentation required for invoicing is collated in a timely manner
Contract Related Invoicing Duties
- Process daily/weekly/monthly labour invoices to ensure compliance with contractual requirements for each client including system uploads
- Process third party invoices (any billings outside of daily labour) including labour request forms and expense forms from the training department, third party charges from the account payable department, purchase orders from the procurement department and create equipment summary and equipment timesheets
- Process training labour forms (reference number to match PO number) and submit them to the Client
- Process reimbursable training labour and expense log in a timely fashion and update spend against PO tracker for all invoices
- Process material, equipment and other third party invoices
- Implement miscellaneous client changes
- Review estimates and provide job log numbers
- Ensure all invoices receive Client Services approval before issuance to the client
- Other duties and functions may be required and assigned from time to time
Finance/Month End Close and Other Reporting Duties
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- Create and disseminate weekly, A/R Cost Control report and chair meeting notifying on accruals and invoice status across client base;
- Proactively manage A/R close process within timeline and according to process;
- Carry out financial reconciliations and other analyses as required or requested.
Skills required include:
- Effective computer skills including Microsoft Office Suite, SharePoint, Sage 300, eSES, SAP, Cortex or other enterprise software, as required by the contract;
- Familiarity with the basic principles of financial accounting and knowledge of management accounting
- Ability to work in a fast-paced environment, be able to meet tight deadlines, and prioritize tasks
- Self-motivated team collaborator who is flexible and able to work independently
- Strong organizational, proactive communication and problem-solving skills
- Meticulous attention to detail
- Responsible, punctual, dedicated and embraces change or a challenge
- Eager to learn new skills and adapts well to diverse environments, especially with respect to technology
- Effective customer relation skills
Qualifications required include:
- Post-secondary education in business with a focus in accounting or other relevant discipline is considered an asset
- 5+ years working independently in an accounts receivable role that has a high volume of transactions, preferably in the offshore industry.
Crosbie is committed to fostering a diverse workforce and a respectful work environment. We are committed to employment equity and encourage applications from all qualified individuals.
If you require this job advertising in an alternate format or require accessibility supports to complete your application, please contact us immediately or contact our community partners at Inclusion NL to access the supports you require. (kathy@inclusionNL.ca or 709-697-3323).